Registration management - Form sub-tab
You can manage how you want your attendees to access your event. You have the choice of giving them access to a homepage link usually via email. When they arrive at this page, they will notice a registration button, which will grant them access to the entire event once they have registered.
Or alternatively, your attendees will get a link directly to the registration form where they must register prior to them getting access to any aspect of the event. In this example, attendees gain access to the fully featured event homepage by completing the registration form first. For security reasons, no one may log in to your event without registering first.
You can customize the Registration form by clicking on "Form" sub-tab.
Registration Form creation
You can customize the Registration form by clicking on "Form" sub-tab.
You begin by giving your registration form a title followed by a description. (required fields are marked with an asterisk):
- Title of the form
- Description (displayed below the Title)
- Form Fields (form fields shown in the registration form)
- Submit Button text (text displayed on the submit button)
- Confirmation Message (message displayed in two places: as a confirmation message after the form is submitted and also in the confirmation email that the system automatically sends after registration; confirmation messages can be used as a marketing and/or logistics mechanism to provide additional practical information to attendees such as special offers, highlighted speakers, or important instructions.)
In the Form subfolder you can also set up a two-step/two-factor registration process, ie. from the list of already registered participants, you can select those who will be allowed to enter/login to the platform.
For registration to work correctly, you must have the “Enable open registration” button enabled. Use this button to enable open registration system-wide. If you have selected the “Enable open registration” option, also the “Register” button will appear in the event homepage allowing a user to register from this page.
Participants are automatically logged into the platform after registration if you enable their automatic login via the "Enabled auto login after registration" button. In this case, it is a one-step/one-factor registration process. In the participant´s profile there will be information that the participant has been allowed to enter/login to the platform.
If you disable the "Enabled auto login after registration" button, it will be a two-step/two-factor registration process and in the admin screen, each participant will have a status next to their profile that they are not automatically logged in.
You can then manually confirm the login option in the participant profiles form as an admin. You can do this individually or collectively via the "Edit multiple" button.
The “Form Fields” are fields used to capture user inputs such as name, email and company details. Form fields come in static and dynamic - customizable formats to suit a variety of operational needs.
- Required/Static form fields - lists the default/non-editable (required) fields of the registration form: First name, Last name, Email
- Dynamic Form fields - Customizable data fields that you can create and users input in the registration form as needed: e.g. Company, Position, planned arrival of the participant at the event, need to provide accommodation, dietary restrictions, etc.
Note 1: Static Form fields cannot be deleted. It is possible to re-order them by holding the cursor over a specific field entry and moving it to the desired order in the list.
Note 2: Dynamic Form fields are editable and their order can be determined by holding the cursor over a specific field entry and moving it to the desired order in the list.
As you build your registration form, you can click to see a preview of the draft form any time by clicking on " Preview in Virtual Venue". This way you can easily tailor the form to suit your needs.
Preview of the registration form in Virtual Venue/event homepage:
